Responsible To: Finance Director
Hours: Part time (18.75 to 30 hours per week)
Salary: £21,554.00 pro rata
Location: Ellesmere Port with travel across Cheshire and Warrington
Changing Young Lives works with people experiencing complicated life circumstances. Through the provision of and social action programmes, we equip them with the confidence, motivation and core life skills that they need to make positive changes in their lives.
Based from our Head Office in Ellesmere Port, you will support The Pledge delivery team to ensure our participant paperwork and evidence complies with contractual requirements, and occasionally help to develop guidance, toolkits and templates to assist Changing Young Lives’ staff and partner’s staff in gathering and storing the correct information.
You will be responsible for undertaking quality assurance to highlight missing documents or information particularly relating to our European Structural Investment Fund (ESIF) grant contract, and liaising with Co-ordinators, employers and other external agencies to collate required information to deadlines.
Where required at reporting stage, you may also support Finance to collate appropriate information for funder reports and external compliance/audit visits.
You may also be responsible for transferring information from our own information management systems to external databases, such as those operated by the Cheshire and Warrington Local Enterprise Partnership, and help to improve the way we do this to make it as efficient and effective as possible.
Main Duties and Responsibilities
NB: The list of responsibilities is a guide and may include but are not limited to the following. You may be required to undertake such other duties commensurate with the post as and when required.
- Carry out regular assessment of systems data to meet contractual obligations, identifying missing or incomplete information or documents.
- Liaise with The Pledge delivery team to help them collate missing information, highlighting deadlines and other requirements.
- Liaise with external agencies (employers, colleges etc) to collate documents and evidence in relation to client destinations.
- Gather and organise evidence to assist in reporting to, or being audited by, funders including ESIF.
- Contribute to the development of guidance, processes and documentation to support Changing Young Lives’ staff in meeting required standards for recording information
- Register beneficiaries and participants on external systems operated by partners and other agencies.
- Migrate information from our internal Management Information System (MIS) onto the external systems.
- Upload documents to both internal and external systems.
- Contribute to developing protocols and create proposals for MIS requirements as required.
- Support staff to prepare paperwork for programmes and delivery where required.
- Be conversant in ESIF requirements for claims returns.
- Be conversant in current policy and practice relating to data management including appropriate use of information e.g. Data Protection Act 2018.
- Undertake any training and professional development as and when required.
- Undertake any other reasonable duties, commensurate with the job title, as may be determined by the line manager.
Skills and experience
- Proven experience of working with databases and systems.
- Excellent attention to detail and organisational/planning skills.
- Ability to self-manage, prioritise and work under pressure to tight deadlines.
- Ability to communicate effectively with colleagues, participants and external stakeholders.
- Ability to work effectively as part of a team.
- Proficient in Microsoft Office, particularly Outlook, Word and Excel.
- Experience of working with European funding or Employability systems.
- Knowledge of legislation and current good practice relating to information management.
- Ideal candidate will be educated to level 2 or equivalent.
- Good written communication skills.
- Commitment to Changing Young Lives’ mission and values – desire to make a difference.
- Team player.
- Flexible, and willing to work in the constantly changing environment of a growing service-providing charity which operates across the UK.
- Conscientious and responsible.
- Ability to support and enthuse others and maintain a professional image.
You have a legal duty that gives you responsibility, so far as is reasonably practicable, to ensure that you do not endanger yourself or anyone else by your acts or omissions. In addition, you must cooperate with the charity on health and safety matters and must not interfere or misuse anything provided for health, safety and welfare purposes.
It is the responsibility of employees to apply the Changing Young Lives Equal Opportunities Policy in their own area of responsibility and in their general conduct.
This post is subject to an Enhanced DBS Check and satisfactory references
All completed applications should be sent to [email protected] by 5pm on 28th May 2019
To Download an application form please click here
Interviews will be held the week commencing 3rd June 2019.