Project Administrator


Responsible To:                          Operational Support Manager

Starting Salary:                           £21554.00

Hours:                                           Full time (37.5 per week)

Location:                                      Ellesmere Port

Contract Type:                            Permanent

Job Purpose

The Project Administrator will be responsible for coordinating activities to enable the smooth delivery of young person-centred programmes.  Duties will include preparing plans, gathering and arranging necessary resources and sharing information ensuring compliance and quality throughout.

Working as part of the Operational Support Team, the Project Administrator will be a great communicator with a keen eye for detail.  As the main point of contact for the project, the successful candidate must be able to work collaboratively with stakeholders, delivery teams and Senior Leaders in order for our projects to be a success and have the positive impact on young people that we strive for.

Duties and Responsibilities:

NB: The list of responsibilities is a guide and may include but are not limited to the following. You may be required to undertake such other duties commensurate with the post as and when required


  • Breaking projects into doable tasks and setting timeframes and goals
  • Creating and updating workflows and processes
  • Planning logistics for project including liaising with transport providers
  • Acting as the central point of contact for project
  • Managing programme administration including attendance and incident reporting.


  • Support delivery of project
  • Manage CRM for project
  • Prepare and provide documentation to internal teams, key stakeholders and customers
  • Monitor project progress and address potential issues
  • Coordinate quality controls to ensure deliverables meet requirements
  • Measure and report on project performance using appropriate tools

You have a legal duty that gives you responsibility, so far as is reasonably practicable, to ensure that you do not endanger yourself or anyone else by your acts or omissions. In addition, you must cooperate with the charity on health and safety matters and must not interfere or misuse anything provided for health, safety and welfare purposes.

It is the responsibility of employees to apply the Youth Fed’s Equal Opportunities Policy in their own area of responsibility and in their general conduct.

Person Specification

Essential Qualifications

  • Educated to level 3 or above and/or equivalent combination of relevant experience and education to the job role.

Desirable Qualifications 

  • PMP/ Prince2 Certification
  • BSc in Business Administration

Essential Experience

  • Project Management/ Administrator/Coordinator experience
  • Interpreting technical guidance into workable processes
  • Data Management
  • Data input
  • Planning and scheduling

Desirable Experience

  • Reporting to funders
  • Working in a fast-paced environment
  • Working on the National Citizen Service

Essential Skills

  • Solid organisational and prioritising skills
  • Excellent communication skills
  • Able to work on own initiative

Essential Knowledge 

  • Proficient in all Microsoft packages
  • Understanding of commitment to equal opportunities and anti-discriminatory practice

Desirable Knowledge

  • Familiarity with the third sector
  • National Citizen Service

Essential Attitudes

  • A can do attitude which is solution focused
  • Team player
  • Flexible
  • Approachable

 This post is subject to an Enhanced DBS Check

To apply for this role please download an application form here and send to [email protected]

Closing Date to send applications in for this role is 12pm on 28th of May 2019

Interviews to be held week commencing 3rd of June 2019